10 DAYS
A 10 day long festival which was pulled off after 5 months of rigorous work.
FAEM X SAF'25
Serendipity Arts Festival 2025 marked the 10th edition of South Asia’s largest interdisciplinary arts festival, held annually in Goa.
As Tech Partner for the last two editions, FAEM, in collaboration with Metro Digital Media, delivered end to end technical production. The team worked closely with artists and the Serendipity team, developed AV system designs, executed on site installations, and managed live operations and dismantling across multiple venues.
Artist Communication
Technical Solutions
Programming and coding
Inventory Management
Audio-Video Installation & De-Installation
Venue Management
SERVICES PROVIDED
APPROACH AND ACTION PLAN
FAEM began with early artist coordination and technical planning, followed by detailed site recce and layout refinement.
Structured production workflows, real time problem solving, and coordinated on site execution ensured smooth installations, stable public operations, timely delivery, and a seamless transition from live programming to dismantling and final project closure.
PROJECT TIMELINE
Phase 1:
Technical Initiation and Remote Planning
August 2025
​​
​
Initiated e-meetings with artists under the Visual Arts scope.


Developed technical solutions for over 60 Visual Arts projects.


Began technical allocations using the existing inventory.


Drafted AV technical layouts based on available inventory.


Initiated rental and purchase lists for additional equipment to be sourced.
Phase 2:
Site Recce and On Ground Alignment
Phase 3:
Production Kickoff and Initial Rigging
October 2025
​​​
​
Conducted the initial site recce at Visual Arts venues in Goa to understand spatial and technical constraints.

​
Finalised technical layouts and implemented changes based on site conditions.

​
Conducted walk throughs with artist points of contact to understand venue specific requirements.
November 2025​
​​​
​
First production team of 3 members arrived in Goa, marking the start of on ground production.


Technical rigging commenced with the support of the local rigging team.
Phase 4:
Full Scale Technical Production
.jpg)
Phase 5:
Public Opening and Live Operations
November 2025
​​
​
The remaining technical team, venue managers, and media installation team arrived in Goa, the complete FAEM + Metro team of 18 members were on site.
Inventory disbursement and logistics operations commenced.
Real time technical problem solving enabled fast and timely production across venues.
December 2025
​​
​
Visual Arts venues of Serendipity 2025 opened to the public.
Commencement of the 8 days long live operations.
​
Proactive troubleshooting and smooth venue management ensured seamless operations during the festival.
.jpg)
Phase 6:
Project Completion
December 2025
​​
​
The final day of the festival marked the successful completion of Visual Arts programming.
The dismantling team arrived in Goa.
All AV technology dismantled and returned to inventory.
Inventory cross checked and prepared for transport back to the warehouse.
All accounts and logistics cleared, marking the completion of the five month long project cycle.
CHALLENGES
60 plus artists with complex, tech intensive artworks requiring precise coordination.
Tight installation timelines, with limited venue access before exhibition opening.
Large in house inventory management, including equipment dispatch, tracking, and maintenance.
​​
Quick adaptation to last minute changes and technical constraints which was tackled through technical expetise.
INSIGHTS
Early engagement with artists helped reduce last minute technical changes and align expectations.

Real time problem solving was critical during installations and live operations.

Clear coordination between technical team, venue managers, and artists ensured smooth execution.
Strong timeline management with built in buffer time enabled on time completion and early dismantling
ENDING NOTE
The project demanded constant adaptability amid complex challenges and frequent last minute changes. The team responded with agility and rigor, delivering context driven solutions while executing the technical production with precision and grace. This was driven by passion and a deep commitment to the craft. In the end, we did what we always do, producing all that matters.
